Printing Local W-2s

Version 3.1 by jackb on 2023/10/31 22:01

Open the W-2 History by selecting the existing reports.
- Note: This option will vary depending on the payroll software.

On the Open Report Screen, select the W-2 filing for the year you are wanting to reprint by checking the box off to the left of the form name.
Once the report is selected, choose the Edit button on the top of the Open Report Screen.
The next screen is the History File Option Screen. Choose the radio button beside the Reprint Completed option and then click Next.

If you have processed more than one W-2 type (i.e. federal and state), you will be asked which type to re-print. Make sure to select Print Sorted Locality Copies. Then click Next.
The Forms Viewer will display the exact same copies that have been generated for the State W-2s. Click the Print Copy button to print a copy.
- Note: State eFiled W-2 copies do not re-print with a watermark so they can be used for local W-2 filing.
Select the State or States to print localities for and click Next.

Then the Forms Viewer will display allowing form copies to be printed.

Note: If the state has multiple localities it will be printed in the alphabetical order. There will be a page break in between copies. Each employee for that locality will have their full W-2 included.