Wiki source code of W-2/1099 Paper Specifications

Last modified by Andrea L on 2024/01/10 16:11

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1 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
2 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**W-2 SSA Copies**
3
4 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
5 (% style="box-sizing:border-box" %)The Aatrix forms have been approved to print on plain paper and be submitted to the SSA using a blank background. Be sure to check the print alignment. The black ink forms are scanned and the black lines need to line up with the red lines so data inside the boxes can be captured.
6
7 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
8 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**W-3 SSA Copies**
9
10 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
11 (% style="box-sizing:border-box" %)The Aatrix forms have been approved to print on plain paper and be submitted to the SSA using a blank background. Be sure to check the print alignment. The black ink forms are scanned and the black lines need to line up with the red lines so data inside the boxes can be captured.
12
13 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
14 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**W-2 State Copies**
15
16 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
17 (% style="box-sizing:border-box" %)All print and mail forms have been approved by the appropriate state agencies. If the returns are eFiled, we guarantee to submit all forms in the appropriate formats.
18 \\For more information:
19
20 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; text-decoration:underline; white-space:normal" %)[[(% style="background-color: rgb(255, 255, 255); box-sizing: border-box; color: rgb(51, 51, 51); font-family: ~~"Open Sans~~", ~~"Helvetica Neue~~", Helvetica, Helvetica, Arial, sans-serif; font-size: medium; font-style: normal; font-variant-ligatures: normal; font-weight: 400; line-height: 1.6; list-style-position: outside; margin-bottom: 13px; margin-left: 11px; padding: 0px; text-align: start; text-decoration-color: initial; text-decoration-style: initial; text-decoration-thickness: initial; text-decoration: underline; white-space: normal; background-color: rgb(255, 255, 255); box-sizing: border-box; color: rgb(0, 136, 151); font-family: ~~"Open Sans~~", ~~"Helvetica Neue~~", Helvetica, Helvetica, Arial, sans-serif; font-size: medium; font-style: normal; font-variant-ligatures: normal; font-weight: 400; line-height: 1.6; list-style-position: outside; margin-bottom: 13px; margin-left: 11px; padding: 0px; text-align: start; text-decoration-color: initial; text-decoration-style: initial; text-decoration-thickness: initial; text-decoration: underline; white-space: normal" %)Supported Filing Formats through Aatrix>>doc:Windows.U\.S\..Standard Filing Questions ».Processing & Forms Introduction.Supported Filing Formats through Aatrix.WebHome||style="box-sizing:border-box; color:#008796; text-decoration:none; line-height:inherit; outline:none"]]
21
22 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
23 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**W-2 Employee Copies**
24
25 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
26 (% style="box-sizing:border-box" %)Employee copies print four to a page. It is recommended to have the blank four-part perforated forms with the Instruction to Employees on the back.
27
28 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
29 (% style="box-sizing:border-box; font-weight:bold; line-height:inherit" %)** **
30
31 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
32 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**W-2 Employer Copies**
33
34 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
35 (% style="box-sizing:border-box" %)Employer W-2 Copies are for record purposes only. These can be printed on plain paper or the four-part perforated paper. (%%)
36
37 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
38 (% style="box-sizing:border-box; font-weight:bold; line-height:inherit" %)** **
39
40 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
41 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**1099 IRS Copies**
42
43 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
44 The Aatrix forms have been approved to print on plain paper and be submitted to the IRS using a blank background.
45
46 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-1098 - 2 part
47 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-DIV - 2 part
48 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-INT - 2 part
49 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-K - 2 Part
50 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-MISC - 2 part
51 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-NEC - 3 part
52 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-PATR - 3 part
53 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-R - 2 part
54 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-S - 3 part
55 * (% style="background-color:#ffffff; box-sizing:border-box; color:#333333; font-family:~"Open Sans~",~"Helvetica Neue~",Helvetica,Helvetica,Arial,sans-serif; font-size:medium; font-style:normal; font-variant-ligatures:normal; font-weight:400; line-height:1.6; list-style-position:outside; margin-bottom:13px; margin-left:11px; padding:0px; text-align:start; text-decoration-color:initial; text-decoration-style:initial; text-decoration-thickness:initial; white-space:normal" %)1099-W2G - 2 part
56
57 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
58 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**1096 IRS Copies**
59
60 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
61 The Aatrix forms have been approved to print on plain paper and be submitted to the IRS using a blank background.
62
63 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
64 (% style="color:#f47820; line-height:inherit" %)**1099 State Copies**
65
66 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
67 State copies print four to a page. It is recommended to have the blank four-part perforated forms that can be purchased through your accounting software. Reconciliation reports are approved by each agency as is for printing and mailing.
68
69
70 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
71 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**1099 Recipient Copies**
72
73 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
74 (% style="box-sizing:border-box" %)Recipient copies print four to a page. It is recommended to have the blank four-part perforated forms with the Instruction to Recipient on the back. You can purchase this paper through your accounting software.
75
76
77 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
78 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**1099 Payer Copies**
79
80 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
81 (% style="box-sizing:border-box" %)Payer 1099 Copies are for record purposes only. These can be printed on plain paper or the four-part perforated paper.
82
83
84 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
85 (% style="box-sizing:border-box; color:#f47820; font-weight:bold; line-height:inherit" %)**Where to Buy Paper**
86
87 (% style="box-sizing:border-box; padding:0px; font-family:~"Open Sans~", ~"Helvetica Neue~", Helvetica, Helvetica, Arial, sans-serif; font-weight:400; font-size:medium; line-height:1.6; text-rendering:optimizelegibility; color:#333333; font-style:normal; font-variant-ligatures:normal; text-align:start; white-space:normal; background-color:#ffffff; text-decoration-thickness:initial; text-decoration-style:initial; text-decoration-color:initial; margin-bottom:13px" %)
88 (% style="box-sizing:border-box" %)Contact your Accounting Software Sales Department to purchase paper.
89
90 ----
91
92 == Related Pages: ==
93
94
95 === [[Reprinting W-2/1099 Copies>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Reprinting W-21099 Copies.WebHome]] ===
96
97 ====== Learn how to reprint W-2/1099 copies. ======
98
99
100 === [[Reprinting Records Copy>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Reprinting Records Copy.WebHome]] ===
101
102 ====== Learn how to reprint Records Copies. ======
103
104
105 === [[Different Address on Employee/Recipient Copy>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Different Address on EmployeeRecipient Copy.WebHome]] ===
106
107 ====== Learn about what USPS does regarding most current addresses. ======
108
109
110 === [[Printing Local W-2s>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Printing Local W-2s.WebHome]] ===
111
112 ====== Learn how to print Local W-2's. ======
113
114
115 === [[Printing Employee/Recipient Notice>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Printing EmployeeRecipient Notice.WebHome]] ===
116
117 ====== Learn how employee/recipient notices are printed on the W-2, 1099, and 1095 Forms. ======