Wiki source code of Employee Copy W-2 Printing
Last modified by Derek K on 2024/02/07 22:29
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| 1 | === **Printing Options** === | ||
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| 3 | During the filing process, there are two options available to distribute employee copies: | ||
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| 5 | * Choose the **Complete W-2 eFiling Service **to elect to have Aatrix print the employee copies and mail them directly to the employee. This service includes online access for employees to print their W-2s. | ||
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| 7 | * Choose **Other Options** and check **Print my Employee W-2s** to elect to print the employee copies in-house. | ||
| 8 | \\//**Note:** Special paper is required to print the employee copies. For W-2 paper, contact your Account/Payroll Software. When an employee has more information than allowed on the form, the employee will receive an additional W-2 form with the information listed. For example, the W-2 form allows two states to be listed. If the employee has a third filing state, the second W-2 form will only display the company information, employee information, and the additional state. // | ||
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| 10 | [[image:W-2_Printing_and_Filing_Options.png||alt="Learn how to print Employee Copies of W-2's and/or have them printed and mailed through Aatrix."]] | ||
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| 13 | === **Envelope Information** === | ||
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| 15 | In order to fit the common W-2 envelope, the address positioning does look different on various copies: | ||
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| 17 | * The **return address** is used for the upper left window pane on the window envelope. | ||
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| 19 | * On the copy in the upper right, the **employee address** was positioned for the addressee pane in the center of the envelope. | ||
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| 21 | * The **social security numbers** were moved away from both addresses to ensure they were not exposed in either window. | ||
| 22 | \\This was designed in accordance with IRS specifications that the social security number not be visible through the window envelope if it shifts during mailing. | ||
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| 24 | ---- | ||
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| 26 | == Related Pages: == | ||
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| 29 | === [[Printing Local W-2s>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Printing Local W-2s.WebHome]] === | ||
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| 31 | ====== Learn how to print Local W-2's ====== | ||
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| 34 | === [[Different Address on Employee/Recipient Copy>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Different Address on EmployeeRecipient Copy.WebHome]] === | ||
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| 36 | ====== Learn about what USPS does regarding most current addresses. ====== | ||
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| 39 | === [[Printing Employee/Recipient Notice>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Printing EmployeeRecipient Notice.WebHome]] === | ||
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| 41 | ====== Learn how employee/recipient notices are printed on the W-2, 1099, and 1095 Forms. ====== | ||
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| 44 | === [[Reprinting Selected Employees / Recipients>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Reprinting Selected Employees Recipients.WebHome]] === | ||
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| 46 | ====== Learn how to reprint copies of selected employees / recipients. ====== | ||
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| 49 | === [[Employee/Recipient Printing on Plain Paper>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .EmployeeRecipient Printing on Plain Paper.WebHome]] === | ||
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| 51 | ====== Learn about IRS' paper requirements. ====== |