Foreign Employees

Version 5.1 by jackb on 2023/10/31 20:28
If you have employees with foreign addresses, you can print or eFile their W-2s using the W-2 Preparer.
Follow these steps:
  • Enter the W-2 Preparer from the Forms Selection screen. Select the W-2 form listed and select to process the report.
    Note: Please note the process option may vary depending on your payroll software. 
  • Complete the Company Setup.
  • Continue to the W-2 Preparer.
  • ​​​​​​​The employee data will then populate into the Preparer for editing and review.
  • ​​​​​​​Start by clicking on the Country Code to adjust to any foreign country.

Country Code.png

  • Next, click on State/Providence to select the required location.
  • Note:  Only CA and US come with a prepopulated Providence selection window. All other countries will be required to type out the State/Providence.

Providence.png

  • The following rules apply when entering foreign addresses for applicable employees: *

    ​​​​​​​​​​​​​​​​​​​​​Country Code must be selected from the drop-down menu.
    • ​​​​​​​​​​​​​​​​​​​​​State/Province cannot be blank.
    • ​​​​​​​​​​​​​​​​​​​​​Zip/Postal Code can not be blank and must use the correct format.
    • ​​​​​​​​​​​​​​​​​​​​​Address Line 1 can not be blank.
    • ​​​​​​​​​​​​​​​​​​​​​​​​​​​​City can not be blank.
Once the information has been verified, continue through the W-2 Preparer. The W-2 forms will then be displayed for final review utilizing the data provided.

Related Pages:

Amount Due on State Reconciliation Returns

Learn about amounts due during the W-2 and 1099 process on state reconciliation returns.

W-2 eFiling Process

Learn more about the W-2 e-Filing Process with the Aatrix W-2 Preparer.

Importing a CSV File (Not Sure)

Learn about importing a CSV into the ACA Preparer.

1099 eFiling Process 

Learn more about the 1099 e-Filing Process with the Aatrix 1099 Preparer.

eFile or Print Incomplete

Learn how to eFile or Print additional forms.