Wiki source code of eFile Form Validation

Last modified by Derek K on 2024/02/07 22:29
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1 ====== Aatrix has added an enhancement to the eFile process: **eFile** **Form Validation**. To maintain compliance with agency electronic filing guidelines, you may be presented with a list of warning(s) and/or error(s) after electing to eFile. This enhancement will draw attention to any items that may cause agency rejections prior to submitting the filing, potentially saving time and money, while reducing the risk of fines and/or penalties. Currently, validations are only performed during the eFile process. ======
2
3
4 === **There are three (3) levels of validation:** ===
5
6 ===== **I. Warning** =====
7
8 ====== The first level is a warning. Warnings bring attention to items that should be reviewed or to take note of, but you are able to continue without correcting. ======
9
10 ====== **Example:** Unemployment Rate is too high. ======
11
12 [[image:eFile_Form_Validation_03.png||alt="eFile Form Validation"]]
13
14 //Warning Screenshot//
15
16 // //
17
18 ===== **Warning Options:** =====
19
20 * **Continue** – If warnings do not apply, click continue to proceed to the eFile process.
21 * (((
22 ====== **Close** – Closes the Secure eFile Client and returns to the form in the "Review / Edit" step. ======
23 )))
24 * (((
25 ====== **Print** – Prints instructions including the list of warnings. ======
26 )))
27
28 **~ **
29
30 ===== **Warning Print Instructions:**
31 Below is a list of warnings that can be reviewed and edited on the form, if necessary. If the warnings below do not apply, click "Continue". =====
32
33 ====== **There are two (2) available options: ** ======
34
35 ====== **A. Review/Edit the Form** ======
36
37 1. (((
38 ====== Click "Close" ======
39 )))
40 1. (((
41 ====== The form will automatically return to the "Review / Edit" step. Review the list of warnings below and determine if any changes are necessary. ======
42 )))
43 1. (((
44 ====== ​​​​​​​Once all the warnings have been reviewed, and any necessary changes completed, click "Next Step" and follow the instructions at the top of the Form Viewer to return to the eFile process. ======
45 )))
46
47 ====== ** ** ======
48
49 ====== **B. Update information in the accounting/payroll software.** ======
50
51 1. (((
52 ====== ​​​​​​​Click "Close". ======
53 )))
54 1. (((
55 ====== ​​​​​​​The form will automatically return to the "Review / Edit" step. ======
56 )))
57 1. (((
58 ====== ​​​​​​​Close the form, click "No" when prompted to save your work-in-progress. ======
59 )))
60 1. (((
61 ====== ​​​​​​​Update the information in the accounting/payroll software that is causing these warnings. For questions on how to update/change the information, please contact your accounting/payroll software support team. ======
62 )))
63 1. (((
64 ====== ​​​​​​​After updating the information in the accounting/payroll software, generate a completely new form. ======
65 )))
66
67 === ===
68
69 === **II. Editable Errors** ===
70
71 ====== The second level of errors are editable. These include items that can be changed on the form before submitting the filing, or can be changed in the accounting/payroll program to permanently address the error and then generate the form again. ======
72
73
74 ====== **Example:** Invalid Social Security Number (SSN). ======
75
76 [[image:eFile_Form_Validation_01.png||alt="eFile Form Validation" height="461" width="556"]]
77
78 //Editable Error Screenshot//
79
80 // //
81
82 ===== **Editable Error Options:** =====
83
84 1. (((
85 ​​​​​​​**Print** – Prints instructions including the list of editable errors.
86 )))
87 1. (((
88 ====== ​​​​​​​**Close** – Closes the Secure eFile Client and returns the form back to the "Review / Edit" step. ======
89 )))
90
91 **~ **
92
93 ====== **Editable Errors Print Instructions:**
94 \\Below is a list of error(s)/warning(s) that need to be addressed before the filing can be submitted. The error(s) will cause a federal /state agency rejection. ======
95
96 ====== **There are two available options: ** ======
97
98 ====== **A. Review/Edit the Form** ======
99
100 * (((
101 ====== ​​​​​​​​​​​​​​Click "Close" ======
102 )))
103 * (((
104 ====== ​​​​​​​​​​​​​​The form will automatically return to the "Review / Edit" step. Review the list of warnings and make necessary changes. ======
105 )))
106 * (((
107 ====== ​​​​​​​​​​​​​​Once all the warnings have been addressed, click "Next Step" and follow the instructions at the top of the Form Viewer to return to the eFile process. ======
108 )))
109
110 ====== ======
111
112 ====== **B. Update information in the accounting/payroll software.** ======
113
114 * (((
115 ====== ​​​​​​​​​​​​​​Click "Close". ======
116 )))
117 * (((
118 ====== ​​​​​​​​​​​​​​The form will automatically return to the "Review / Edit" step. ======
119 )))
120 * (((
121 ====== ​​​​​​​​​​​​​​Close the form, then click "No" when prompted to save your work-in-progress. ======
122 )))
123 * (((
124 ====== ​​​​​​​​​​​​​​Update the information in the accounting/payroll software that is causing these warnings. For questions on how to update/change the information, please contact the accounting/payroll software support team. ======
125 )))
126 * (((
127 ====== ​​​​​​​​​​​​​​After updating the information in the accounting/payroll software, generate a completely new form. ======
128 )))
129
130 ====== ** ** ======
131
132 === **III. Fatal Errors** ===
133
134 ====== The third level of errors require an entirely new form to be generated because of an invalid start and/or end date selection. The only option with this type of error is to close the form and generate a new one. If error(s)/warning(s) exist other than fatal errors, then additional instructions are provided. ======
135
136 ====== **Example:** CA DE-88 Coupon is selected for a quarter, and the monthly box is checked on the form to indicate a monthly filer. This would require a new CA DE-88 to be generated for a monthly date range. ======
137
138 [[image:eFile_Form_Validation_02.png||alt="eFile Form Validation"]]
139
140 //Fatal Error Screenshot//
141
142 // //
143
144 ====== **Fatal Error Options:** ======
145
146 * (((
147 ====== ​​​​​​​**Print** – Prints instructions including the list of editable and fatal errors. ======
148 )))
149 * (((
150 ====== ​​​​​​​**Close** – Closes the Secure eFile Client, the form, and deletes the history. ======
151 )))
152
153 ====== **Fatal Errors Instructions:**
154 Below is a list of errors that need to be addressed before the filing can be submitted. These errors will cause a federal/state agency rejection. ======
155
156 1. (((
157 ====== ​​​​​​​Click "Close". ======
158 )))
159 1. (((
160 ====== ​​​​​​​The form will automatically close and will be removed from the company history. ======
161 )))
162 1. (((
163 ====== ​​​​​​​One or more of the errors below require that a new form is generated using the correct period start and end dates when selecting the form from the form selection screen. ======
164 )))
165
166 ====== **If error(s)/warning(s) exist other than period start and end dates, there are two available options to address these error(s)/warning(s): ** ======
167
168 * (((
169 ====== ​​​​​​​Update the information in the accounting/payroll software that is causing these error(s)/warning(s). ======
170
171 ======
172 For questions on how to update/change the information, please contact the accounting/payroll software support team. ======
173 )))
174
175 * (((
176 ====== ​​​​​​​​​​​​​​Generate a completely new form using the correct period start and end date when selecting the form, then review the list of error(s)/warning(s) and make necessary changes on the new form. ======
177
178 ----
179
180 == Related Pages: ==
181
182
183 === [[Incorrect Information on Forms>>doc:Windows.U\.S\..Standard Filing Questions ».Processing & Forms Introduction.Incorrect Information on Forms.WebHome]] ===
184
185 ====== Learn what is happening when incorrect information is populating on the form. ======
186
187
188 === [[Finding the Form Selection Screen>>doc:Windows.U\.S\..Standard Filing Questions ».Processing & Forms Introduction.Finding the Form Selection Screen.WebHome]] ===
189
190 ====== Read more about the "Form Selection" screen. ======
191
192
193 === [[Replacing / Resubmitting an eFiling>>doc:Windows.U\.S\..Standard Filing Questions ».Processing & Forms Introduction.Replacing Resubmitting an eFiling.WebHome]] ===
194
195 ====== Learn how to replace and resubmit an eFiling. ======
196
197
198 === [[Merging>>doc:Windows.U\.S\..Standard Filing Questions ».Processing & Forms Introduction.Merging.WebHome]] ===
199
200 ====== Learn more about merging. ======
201
202
203 === [[Social Security Number Information>>doc:Windows.U\.S\..Standard Filing Questions ».Processing & Forms Introduction.Social Security Number Information.WebHome]] ===
204
205 ====== Learn about valid Social Security Numbers. ======
206 )))