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| author | version | line-number | content |
|---|---|---|---|
| 1 | **For e1095s, there are two (2) ways to start this process.** | ||
| 2 | |||
| 3 | * **(1) **The first screen is accessed by going to the **History** or existing forms in your payroll software. | ||
| 4 | * Once the** History** is open, select the **1094/1095 Record copy of the filing**. Select the report, and click **Edit**. This screen is called the **History File Options**. Here you will select the radio button beside e1095 Password Lookup and click **Next**. | ||
| 5 | \\[[image:attach:1.png]] | ||
| 6 | \\ | ||
| 7 | * The next screen will have the option to either email the employees the passwords to their e1095, or print it off to hand it to them. [[image:attach:2.png]]((( | ||
| 8 | |||
| 9 | ))) | ||
| 10 | * **(2)** The screenshot below shows the options available after eFiling the 1095s. | ||
| 11 | \\Here you can click **Yes, take me to the employee email selection screen** and then hit** Next**. This option is also accessible after eFiling the 1095s. | ||
| 12 | \\[[image:attach:3.png]] | ||
| 13 | |||
| 14 | * The next screen allows you to search for the employee or show all employees. **Select the employees who are getting the e1095s.** If all employees are getting the e1095s, you can select **all**. Once the employees are selected, hit the **Next** button or **Email Access Letter** button. | ||
| 15 | \\[[image:attach:4.png]] | ||
| 16 | \\ | ||
| 17 | * Enter the email address that you would like the emails to be sent from. | ||
| 18 | \\**//Note: //**[[image:/xwiki/bin/download/Windows/U.S./Affordable%20Care%20Act%20%28ACA%29%20%C2%BB/Electronic%20Only%20Info/Process/WebHome/5.png?rev=1.2||alt="5.png"]]//If your email server cannot be accessed, you will have a chance to enter in information to get connected. Some email servers may view this process as spam and will block the emails from being sent. Check with your email administrator to see if this can be adjusted temporarily or have the email whitelisted for this process. | ||
| 19 | \\[[image:attach:5.png]]// | ||
| 20 | |||
| 21 | * A test email will be sent to your email address. Once the email is received, select** Yes you have received the email** and hit the **Next** button. | ||
| 22 | * On this screen, please enter in the **Contact Name** that you want to appear on the e1095 access letter sent to employees. | ||
| 23 | \\[[image:attach:6.png]] | ||
| 24 | |||
| 25 | * On this screen, select the **Send Now** button. Please note that emails will be sent in batches of **15 employees at a time** to prevent the emails from being deleted as spam.[[image:attach:7.png]]((( | ||
| 26 | |||
| 27 | ))) | ||
| 28 | * Once the process is complete, select the **Next** button. | ||
| 29 | * The emails have been sent successfully. You can now select that you are finished or print the access letters. | ||
| 30 | * If you have selected that you’re finished, the next screen gives instructions on how to get back to the history of the e1095s. You can select the** "Finish"** button to close out. | ||
| 31 | * You are now done sending the information to the employees for their e1095s. Please note their username is the employees’ SSN (Social Security Number) and the password is randomly generated by e1095 Wizard. | ||
| 32 | |||
| 33 | ---- | ||
| 34 | |||
| 35 | == Related Pages: == | ||
| 36 | |||
| 37 | |||
| 38 | === [[Password Lookup>>doc:Windows.U\.S\..Affordable Care Act (ACA) ».Electronic Only Info.Password Lookup.WebHome]] === | ||
| 39 | |||
| 40 | ====== Learn how to recover e1095 passwords. ====== | ||
| 41 | |||
| 42 | |||
| 43 | === [[Electronic 1095 Consent Form>>doc:Windows.U\.S\..Affordable Care Act (ACA) ».Electronic Only Info.Electronic 1095 Consent Form.WebHome]] === | ||
| 44 | |||
| 45 | ====== Learn about the e1095 Consent Form. ====== | ||
| 46 | |||
| 47 | |||
| 48 | === [[Electronic Only Employees>>doc:Windows.U\.S\..Affordable Care Act (ACA) ».Electronic Only Info.Electronic Only Employees.WebHome]] === | ||
| 49 | |||
| 50 | ====== Learn to select electronic only employees. ====== | ||
| 51 | |||
| 52 | |||
| 53 | === [[Employee Email Address Information>>doc:Windows.U\.S\..Affordable Care Act (ACA) ».Electronic Only Info.Employee Email Address Information.WebHome]] === | ||
| 54 | |||
| 55 | ====== Learn to set employees email address up for e1095s. ====== | ||
| 56 | |||
| 57 | |||
| 58 | === [[Sending Emails>>doc:Windows.U\.S\..Affordable Care Act (ACA) ».Electronic Only Info.Sending Emails.WebHome]] === | ||
| 59 | |||
| 60 | ====== Learn how to send out e1095 emails. ====== |