Reprinting W-2's

Last modified by Peytience S on 2023/10/31 18:57

Question: If I print my own and an employee needed a copy of their W-2, can I reprint it?

Answer: If you printed your own W-2's and you need to reprint a W-2 for an employee, you will first need to open the Form Viewer and follow the instructions below:

In your payroll program, go to the Reports Plus section and select any report under the "Print & Mail" tab, then click "Preview Report".
Once the report displays on the screen, go to the "File" menu and select "Close Window".
Go back to the "File" menu and this time, select "Previous Reports".
From the list, select the desired W-2 Filing.
- Hint: They would have been processed in January for the prior year. For example, the 2013 W-2 would have been processed sometime in January 2014. Click Edit.
Review all pages of W-2's.
Click on the green "Next Step" button on the tool bar and go through the verification. It will be several clicks of the "Next Step" button to complete.
Click "Agree" to the "Important Notice" and click the "Next Step" button one more time. Click "Process" then choose "Print Your Own" in the next window and click "Continue".
Click "Continue" until you get to the "Print Employee Copy", then click the "Print" button.
In the "Print" window, open it in the "Preview" program by clicking on the PDF button and selecting open in "Preview".
Locate the W-2 for the employee and you can then print using the setting to print Pages XX to XX.
Once you have printed it, click "Cancel" in the window to return to the W-2 screen and then quit out of the Form Viewer.