W-2 Due Dates

Last modified by Peytience S on 2023/10/31 17:56

If you print your own W-2's:

  • The Employee Copy is to be either distributed or post marked by the end of January.
  • The SSA (red) copy, along with the W-3 (red) is to be postmarked by the end of January. The mailing address is on the bottom portion of the W-3. **NOTE -- Starting with 2016 W-2 submissions the SSA has move up the due date for employer copies.
  • The Due Date for the State copy (if required) vary by state. Consult with your accountant or contact the state for the due date.

For current W-2 eFile due dates for the Employee copy, Federal copy and State Copy (if required) of W-2's:

Related Pages:

W-2 Processing and Printing Guide

Read our guides in updating, processing, printing your W-2's.

W-2 eFile Pricing

Read more about W-2 eFile pricing for Aatrix Payroll Reports.

Printing Alignment on Red SSA W-2 and W-3 forms

Read our guide on printing alignments for red SSA W-2 and W-3 forms.

Printing W-2's without "Records Copy"

FAQ: How do I print the W-2's without "Records Copy" across them?

Reporting Non-Tax items on W-2's

Learn about how to report non-tax items on W-2's.