Making corrections on Pay History

Question: If I find a mistake on a paycheck after they have been processed can I just make the correction on the check in Pay History? 

Answer: Making changes to a check in the "Pay History" records may cause problems when you file your Federal and State Forms.

• If the employee has received and cashed the check, it is not advisable to delete the check.
  • You will need to make an adjustment on the next check. For assistance contact support at 701-746-6017 or by email at support@aatrix.com.

• If the check has not been given to the employee, it isrecommended that you delete the check for the employee from the program and reprocess it.

To delete the check:

• Go to the "Employee Information" screen, select the employee from the list and click on "Pay History" on the top tool bar.
• From the "Select Check Date" dropdown menu choose the check date to be deleted from the program.
• Click on "Delete Check" on the top tool bar.
  • In the "Delete Pay Period Options", be sure to choose to delete the check for this payday for this employee only and click the "Continue" button. 

• Go to "Pay Employees".
• When you are asked if you are rewriting an earlier check click "No" and reprocess the check for the employee.
• If you have already posted the payroll checks to Quickbooks, you will need to post it again.
  • Before you post it go into your checking account in Quickbooks and delete the payroll checks as they will all post back over again.