Version 2.1 by jackb on 2023/10/31 21:48
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1 It is recommended that you print the employee/recipient copies on **Four-part Perforated Paper**. This paper can be purchased from your payroll software provider.
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3 It is an **IRS requirement** that employee copies of Form W-2/1099, including those that are **printed on a single sheet of paper, must be easily separated**.
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5 Each copy should be easily distinguished regardless of the method of separation before giving them to the employees.
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7 You must also provide the **"Instructions to Employees" with each W-2"** and/or **"Instructions to Recipients with each 1099"**. Often those instructions are already printed on the back of perforated paper you purchase from your payroll software provider.
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11 == Related Pages: ==
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14 === [[Reprinting W-2/1099 Copies>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Reprinting W-21099 Copies.WebHome]] ===
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16 Learn how to reprint W-2/1099 copies.
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19 === [[Different Address on Employee/Recipient Copy>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Different Address on EmployeeRecipient Copy.WebHome]] ===
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21 Learn about what USPS does regarding most current addresses.
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24 === [[Reprinting Records Copy>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Reprinting Records Copy.WebHome]] ===
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26 Learn how to reprint Records Copies.
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29 === [[Printing Employee/Recipient Notice>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Printing EmployeeRecipient Notice.WebHome]] ===
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31 Learn how employee/recipient notices are printed on the W-2, 1099, and 1095 Forms.
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34 === [[W-2/1099 Paper Specifications>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .W-21099 Paper Specifications.WebHome]] ===
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36 Learn about the correct paper specification for each form copies.