Wiki source code of Reprinting W-2's

Version 2.1 by christie w on 2023/02/10 20:27
Show last authors
1 **Question: **If I print my own and an employee needed a copy of their W-2, can I reprint it?
2
3 **Answer: **If you printed your own W-2's and you need to reprint a W-2 for an employee, you will first need to open the **Form Viewer** and follow the instructions below:
4
5 *
6 ** In your payroll program, go to the **Reports Plus** section and select any report under the **"Print & Mail"** tab, then click **"Preview Report"**.
7
8 *
9 ** Once the report displays on the screen, go to the **"File"** menu and select **"Close Window"**.
10
11 *
12 ** Go back to the **"File"** menu and this time, select **"Previous Reports"**.
13
14 *
15 ** From the list, **select the desired W-2 Filing**.
16
17 *
18 **
19 *** //**Hint: **They would have been processed in January for the prior year. For example, the 2013 W-2 would have been processed sometime in January 2014. Click **Edit**.//
20
21 *
22 ** **Review** all pages of W-2's.
23
24 *
25 ** Click on the green** "Next Step"** button on the tool bar and go through the verification. It will be several clicks of the **"Next Step"** button to complete.
26
27 *
28 ** Click **"Agree"** to the** "Important Notice"** and click the **"Next Step"** button one more time. Click **"Process"** then choose **"Print Your Own"** in the next window and click **"Continue"**.
29
30 *
31 ** Click **"Continue"** until you get to the **"Print Employee Copy"**, then click the **"Print"** button.
32
33 *
34 ** In the **"Print" w**indow, open it in the **"Preview"** program by clicking on the PDF button and selecting open in **"Preview"**.
35
36 *
37 ** **Locate the W-2** for the employee and you can then print using the setting to print Pages XX to XX.
38
39 *
40 ** Once you have printed it, click **"Cancel"** in the window to return to the W-2 screen and then quit out of the **Form Viewer**.