Changes for page Reprinting W-2's

Last modified by Peytience S on 2023/10/31 18:57
From version 2.1
edited by christie w
on 2023/02/10 20:27
Change comment: There is no comment for this version
To version 3.1
edited by Peytience S
on 2023/05/03 18:32
Change comment: There is no comment for this version

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1 -XWiki.christiew
1 +XWiki.peytiences
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1 1  **Question: **If I print my own and an employee needed a copy of their W-2, can I reprint it?
2 2  
3 -**Answer: **If you printed your own W-2's and you need to reprint a W-2 for an employee, you will first need to open the **Form Viewer** and follow the instructions below:
3 +**Answer:  **If you printed your own W-2's and you need to reprint a W-2 for an employee, you will first need to open the **Form Viewer** and follow the instructions below:
4 4  
5 -*
6 -** In your payroll program, go to the **Reports Plus** section and select any report under the **"Print & Mail"** tab, then click **"Preview Report"**.
7 -
8 -*
9 -** Once the report displays on the screen, go to the **"File"** menu and select **"Close Window"**.
10 -
11 -*
12 -** Go back to the **"File"** menu and this time, select **"Previous Reports"**.
13 -
14 -*
15 -** From the list, **select the desired W-2 Filing**.
16 -
17 -*
18 -**
19 -*** //**Hint: **They would have been processed in January for the prior year. For example, the 2013 W-2 would have been processed sometime in January 2014. Click **Edit**.//
20 -
21 -*
22 -** **Review** all pages of W-2's.
23 -
24 -*
25 -** Click on the green** "Next Step"** button on the tool bar and go through the verification. It will be several clicks of the **"Next Step"** button to complete.
26 -
27 -*
28 -** Click **"Agree"** to the** "Important Notice"** and click the **"Next Step"** button one more time. Click **"Process"** then choose **"Print Your Own"** in the next window and click **"Continue"**.
29 -
30 -*
31 -** Click **"Continue"** until you get to the **"Print Employee Copy"**, then click the **"Print"** button.
32 -
33 -*
34 -** In the **"Print" w**indow, open it in the **"Preview"** program by clicking on the PDF button and selecting open in **"Preview"**.
35 -
36 -*
37 -** **Locate the W-2** for the employee and you can then print using the setting to print Pages XX to XX.
38 -
39 -*
40 -** Once you have printed it, click **"Cancel"** in the window to return to the W-2 screen and then quit out of the **Form Viewer**.
5 +* In your payroll program, go to the **Reports Plus** section and select any report under the **"Print & Mail"** tab, then click **"Preview Report"**.
6 +* Once the report displays on the screen, go to the **"File"** menu and select **"Close Window"**.
7 +* Go back to the **"File"** menu and this time, select **"Previous Reports"**.
8 +* From the list, **select the desired W-2 Filing**. 
9 +** //**Hint:  **They would have been processed in January for the prior year. For example, the 2013 W-2 would have been processed sometime in January 2014. Click **Edit**.//
10 +* **Review** all pages of W-2's.
11 +* Click on the green** "Next Step"** button on the tool bar and go through the verification. It will be several clicks of the **"Next Step"** button to complete.
12 +* Click **"Agree"** to the** "Important Notice"** and click the **"Next Step"** button one more time. Click **"Process"** then choose **"Print Your Own"** in the next window and click **"Continue"**.
13 +* Click **"Continue"** until you get to the **"Print Employee Copy"**, then click the **"Print"** button.
14 +* In the **"Print" w**indow, open it in the **"Preview"** program by clicking on the PDF button and selecting open in **"Preview"**.
15 +* **Locate the W-2** for the employee and you can then print using the setting to print Pages XX to XX.
16 +* Once you have printed it, click **"Cancel"** in the window to return to the W-2 screen and then quit out of the **Form Viewer**.