Last modified by Peytience S on 2023/10/31 21:08
From version 4.1
edited by Peytience S
on 2023/10/31 21:08
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To version 2.1
edited by christie w
on 2023/02/10 20:57
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1 1  **There are two (2) Main Steps in setting up your payroll program to use the Direct Deposit feature of the payroll program.**
2 2  
3 -* You will need to enter information for the employees and;
4 -* You will need to enter information for the company.
3 +*
4 +** You will need to enter information for the employees and;
5 5  
6 -=== **Step 1: Entering employee information for Direct Deposit:** ===
6 +*
7 +** You will need to enter information for the company.
7 7  
8 -* In your payroll program, go to the **"Employee Information"** screen of the program.
9 -* **Select an employee** from the list for Direct Deposit.
10 -* In the** "Pay"** section on the right side, set the **"Direct Deposit"** dropdown menu to **"Yes".**
11 -* Enter the **Bank Routing** and** Account Numbers** in the appropriate boxes for the employee. Double-check them and click **"OK"**, then click the **"Save"** button on the top tool bar.
12 -* **Repeat the above steps** for all employees for Direct Deposit.
13 13  
14 -[[image:https://www.aatrix.com/files/9114/2376/7287/Setting_up_Payroll_to_Use_Direct_Deposit_01.png||alt="Learn how to set up payroll for direct deposits." height="379" width="679"]]
10 +=== **Step 1: Entering employee information for Direct Deposit:** ===
15 15  
16 -Now that you have the employee information for Direct Deposit entered, it is now time to set up the company information.
12 +*
13 +** In your payroll program, go to the **"Employee Information"** screen of the program.
17 17  
15 +*
16 +** **Select an employee** from the list for Direct Deposit.
18 18  
19 -=== **Step 2: Setting up the Company Information** ===
18 +*
19 +** In the** "Pay"** section on the right side, set the **"Direct Deposit"** dropdown menu to **"Yes".**
20 20  
21 -* Go to the** "Company Information"** screen of the program.
22 -* Click on **"Direct Deposit"** on the top tool bar.
23 -* Enter the **Bank Routing** and **Account Number** for the company.
24 -* If the bank does not want the **Balancing** **Entry **included in the file then check the box to **"Do Not Include Balancing** **Entry".**
25 -* Set the **"Processing Window"**. This means how many business days (not including weekends and holidays) in advance the bank would need to receive the file to process for the pay date.
26 -* Enter any other information that was provided to you by the bank.
27 -* Click on the **"Create Prenotification File"**.
28 -** The **Prenotification File** contains the bank information for the company and the employees only.
29 -\\It does not contain paycheck information. The bank will run the Prenotification File through their system and check for errors in the routing and account numbers for your employees and the company. Any errors would need to be corrected before any payroll information is submitted.
21 +*
22 +** Enter the **Bank Routing** and** Account Numbers** in the appropriate boxes for the employee. Double-check them and click **"OK"**, then click the **"Save"** button on the top tool bar.
30 30  
31 -[[image:https://www.aatrix.com/files/8614/2376/7288/Setting_up_Payroll_to_Use_Direct_Deposit_02.png||alt="Learn how to set up payroll for direct deposits." height="372" width="679"]]
24 +*
25 +** **Repeat the above steps** for all employees for Direct Deposit.
32 32  
33 -**To locate the Prenotification File for submission:**
27 +[[image:https://www.aatrix.com/files/9114/2376/7287/Setting_up_Payroll_to_Use_Direct_Deposit_01.png||alt="Learn how to set up payroll for direct deposits." height="379" width="679"]]
34 34  
35 -* Open your hard drive and go into your **"Documents"** folder.
36 -* Go into the **Aatrix Top Pay/Ultimate/Paycheck** folder located there.
37 -* Go into the folder with your company name on it and into the **"Employee Files ƒ"** folder.
38 -* Submit the **ACH PreNote.txt** to the bank.
29 +Now that you have the employee information for Direct Deposit entered, it is now time to set up the company information.
39 39  
40 -----
41 41  
42 -== Related Pages: ==
32 +=== **Step 2: Setting up the Company Information** ===
43 43  
44 -=== [[Switching an Employee Back to Receive a Printed Check>>doc:Mac.Direct Deposit ».Switching an Employee Back to Receive a Printed Check .WebHome]] ===
34 +*
35 +** Go to the** "Company Information"** screen of the program.
45 45  
46 -Learn how to switch an employee from direct deposit back to receiving checks instead.
37 +*
38 +** Click on **"Direct Deposit"** on the top tool bar.
47 47  
40 +*
41 +** Enter the **Bank Routing** and **Account Number** for the company.
48 48  
49 -=== [[Printing Actual Checks for Direct Deposit Employees>>doc:Mac.Direct Deposit ».Printing Actual Checks for Direct Deposit Employees .WebHome]] ===
43 +*
44 +** If the bank does not want the **Balancing** **Entry **included in the file then check the box to **"Do Not Include Balancing** **Entry".**
50 50  
51 -FAQ: Can I print an actual check, like a bonus check, for employees who are Direct Deposit?
46 +*
47 +** Set the **"Processing Window"**. This means how many business days (not including weekends and holidays) in advance the bank would need to receive the file to process for the pay date.
52 52  
49 +*
50 +** Enter any other information that was provided to you by the bank.
53 53  
54 -=== [[Adding New Employees for Direct Deposit>>doc:Mac.Direct Deposit ».Adding New Employees for Direct Deposit .WebHome]] ===
52 +*
53 +** Click on the **"Create Prenotification File"**.
54 +\\The **Prenotification File** contains the bank information for the company and the employees only.
55 +\\It does not contain paycheck information. The bank will run the Prenotification File through their system and check for errors in the routing and account numbers for your employees and the company. Any errors would need to be corrected before any payroll information is submitted.
55 55  
56 -Learn how to add new employees for direct deposits.
57 +[[image:https://www.aatrix.com/files/8614/2376/7288/Setting_up_Payroll_to_Use_Direct_Deposit_02.png||alt="Learn how to set up payroll for direct deposits." height="372" width="679"]]
57 57  
59 +**To locate the Prenotification File for submission:**
58 58  
59 -=== [[Direct Deposit into Multiple Accounts>>doc:Mac.Direct Deposit ».Direct Deposit into Multiple Accounts .WebHome]] ===
61 +*
62 +** Open your hard drive and go into your **"Documents"** folder.
60 60  
61 -FAQ: Can employees have the check deposited into multiple accounts such as savings and checking?
64 +*
65 +** Go into the **Aatrix Top Pay/Ultimate/Paycheck** folder located there.
62 62  
67 +*
68 +** Go into the folder with your company name on it and into the **"Employee Files ƒ"** folder.
63 63  
64 -=== [[Recreating ACH File for Direct Deposit>>doc:Mac.Direct Deposit ».Recreating ACH File for Direct Deposit .WebHome]] ===
65 -
66 -Learn how to recreate the ACH file for direct deposits.
70 +*
71 +** Submit the **ACH PreNote.txt** to the bank.