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Wiki source code of Employee Copy W-2 Printing

Last modified by Andrew K on 2025/12/31 20:51
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Andrew K 1.1 1 === **Printing Options** ===
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3 During the filing process, there are two options available to distribute employee copies:
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5 * Choose the **Complete W-2 eFiling Service **to elect to have Aatrix print the employee copies and mail them directly to the employee. This service includes online access for employees to print their W-2s.
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7 * Choose **Other Options** and check **Print my Employee W-2s** to elect to print the employee copies in-house.
8 \\//**Note:** Special paper is required to print the employee copies. For W-2 paper, contact your Account/Payroll Software. When an employee has more information than allowed on the form, the employee will receive an additional W-2 form with the information listed. For example, the W-2 form allows two states to be listed. If the employee has a third filing state, the second W-2 form will only display the company information, employee information, and the additional state. //
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10 [[image:W-2_Printing_and_Filing_Options.png||alt="Learn how to print Employee Copies of W-2's and/or have them printed and mailed through Aatrix."]]
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13 === **Envelope Information** ===
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15 In order to fit the common W-2 envelope, the address positioning does look different on various copies:
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17 * The **return address** is used for the upper left window pane on the window envelope.
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19 * On the copy in the upper right, the **employee address** was positioned for the addressee pane in the center of the envelope.
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21 * The **social security numbers** were moved away from both addresses to ensure they were not exposed in either window.
22 \\This was designed in accordance with IRS specifications that the social security number not be visible through the window envelope if it shifts during mailing.
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24 ----
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26 == Related Pages: ==
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29 === [[Printing Local W-2s>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Printing Local W-2s.WebHome]] ===
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31 ====== Learn how to print Local W-2's ======
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34 === [[Different Address on Employee/Recipient Copy>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Different Address on EmployeeRecipient Copy.WebHome]] ===
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36 ====== Learn about what USPS does regarding most current addresses. ======
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39 === [[Printing Employee/Recipient Notice>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Printing EmployeeRecipient Notice.WebHome]] ===
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41 ====== Learn how employee/recipient notices are printed on the W-2, 1099, and 1095 Forms. ======
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44 === [[Reprinting Selected Employees / Recipients>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .Reprinting Selected Employees Recipients.WebHome]] ===
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46 ====== Learn how to reprint copies of selected employees / recipients. ======
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49 === [[Employee/Recipient Printing on Plain Paper>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ».Printing and Reprinting .EmployeeRecipient Printing on Plain Paper.WebHome]] ===
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51 ====== Learn about IRS' paper requirements. ======