Wiki source code of Invalid SSN Error in the W-2 Preparer
Last modified by Peytience S on 2023/11/10 16:38
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2.1 | 1 | ====== **Aatrix cannot process W-2s with an invalid SSN (Social Security Number) and will display the following error.** ====== |
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10.1 | 3 | [[image:Invalid_SSN_Error.png||alt="Invalid SSN Error.png" height="368" width="601"]] |
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2.1 | 6 | ====== If an employee has a nine-digit number, formatted like an SSN, that starts with the number** 9** and has a range of numbers from **50-65**, **70-88**, **90-92**, and **94-99** for the fourth and fifth digit, that number is called an **ITIN (Individual Taxpayer Identification Number)**. **(i.e. 9NN-7N-NNNN). **Do not use an ITIN in place of an SSN on Form W-2. ====== |
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3.1 | 8 | ====== To proceed with these individuals in the W2 Preparer, zeros **(000-00-0000)** must be used in the SSN field. Once the employee receives their SSN, the employer must file Form W-2c with the corrected information. ====== |
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2.1 | 10 | ====== ====== |
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2.1 | 12 | ====== **Here is documentation from the SSA on ITINs:** ====== |
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3.1 | 14 | > |
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2.1 | 17 | ====== IRS issues ITIN's to individuals who are required to have a U.S. Taxpayer Identification Number, but who do not have, and are not eligible to obtain, a Social Security Number (SSN) from the Social Security Administration (SSA).ITINs are issued regardless of immigration status because both resident and nonresident aliens may have a U.S. tax return and payment responsibilities under the Internal Revenue Code.Individuals must have a filing requirement and file a valid federal income tax return to receive an ITIN, unless they meet an exception. ====== |
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2.1 | 20 | ====== If a person is eligible to work in the United States, even if they are not a citizen, they can apply for and receive an SSN. It is the **employer's responsibility to verify** that all the people they have hired are eligible to work in the United States, and that means that an employee **must have a valid SSN**. ====== |
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2.1 | 22 | ====== //** **// ====== |
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2.1 | 24 | ====== **IRS Informational Guides:** ====== |
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2.1 | 26 | * ((( |
| 27 | ====== //If you would like information on employee hiring, here is a link to the IRS website: [[Small-Businesses-&-Self-Employed/Hiring-Employees>>url:http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Hiring-Employees]]// ====== | ||
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| 29 | * ((( | ||
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4.1 | 30 | ====== //For the W-2 instructions on SSN/ITIN reporting, please view page 14 of the IRS publication: [[General Instructions for Forms W-2 and W-3>>url:https://www.irs.gov/pub/irs-pdf/iw2w3.pdf]]// ====== |
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2.1 | 31 | ))) |
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5.1 | 33 | ====== //For additional information on ITINs and W-2s, please view page 14 of this IRS publication: [[(Circular E), Employer's Tax Guide>>url:https://www.irs.gov/pub/irs-pdf/p15.pdf]]// ====== |
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2.1 | 34 | ))) |
| 35 | * ((( | ||
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7.1 | 36 | ====== //For additional information on ITINs, here is a link to the IRS website: [[How-to-File/Individual Taxpayer Identification Number>>url:https://www.irs.gov/individuals/individual-taxpayer-identification-number]]// ====== |
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| 40 | **Additional Information:** | ||
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| 42 | [[Social Security Number Information>>doc:Windows.U\.S\..Standard Filing Questions ».Processing & Forms Introduction.Social Security Number Information.WebHome]] | ||
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2.1 | 43 | ))) |
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4.1 | 45 | ---- |
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| 47 | == Related Pages: == | ||
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6.1 | 50 | === [[eFile or Print Incomplete>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ». Processing and Form Introduction.eFile or Print Incomplete.WebHome]] === |
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4.1 | 51 | |
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9.1 | 52 | ====== Learn how to eFile or Print additional forms. ====== |
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6.1 | 55 | === [[Amount Due on State Reconciliation Returns>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ». Processing and Form Introduction.Amount Due on State Reconciliation Returns.WebHome]] === |
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4.1 | 56 | |
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9.1 | 57 | ====== Learn about amounts due during the W-2 and 1099 process on state reconciliation returns. ====== |
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6.1 | 60 | === [[1099 eFiling Process>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ». Processing and Form Introduction.1099 eFiling Process.WebHome]] === |
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4.1 | 61 | |
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9.1 | 62 | ====== Learn more about the 1099 e-Filing Process with the Aatrix 1099 Preparer. ====== |
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6.1 | 65 | === [[W-2 eFiling Process>>doc:Windows.U\.S\..Year-end, W-210951099 Questions ». Processing and Form Introduction.W-2 eFiling Process .WebHome]] === |
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4.1 | 66 | |
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9.1 | 67 | ====== Learn more about the W-2 e-Filing Process with the Aatrix W-2 Preparer. ====== |
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8.1 | 70 | === [[Importing a CSV File>>doc:Windows.U\.S\..Affordable Care Act (ACA) ».Processing and Form Introduction.Importing a CSF File.WebHome]] === |
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4.1 | 71 | |
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9.1 | 72 | ====== Learn about importing a CSV into the ACA Preparer. ====== |