Version 1.1 by christie w on 2023/01/26 14:25
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1 **Aatrix cannot process W-2s with an invalid SSN (Social Security Number) and will display the following error.**
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3 [[image:https://www.aatrix.com/files/8716/6506/4211/Invalid_SSN_Error.png||alt="Invalid SSN Error.png" height="368" width="601"]]
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6 If an employee has a nine-digit number, formatted like an SSN, that starts with the number** 9** and has a range of numbers from **50-65**, **70-88**, **90-92**, and **94-99** for the fourth and fifth digit, that number is called an **ITIN (Individual Taxpayer Identification Number)**. **(i.e. 9NN-7N-NNNN). **Do not use an ITIN in place of an SSN on Form W-2.
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8 To proceed with these individuals in the W2 Preparer, zeros **(000-00-0000)** must be used in the SSN field. Once the employee receives their SSN, the employer must file Form W-2c with the corrected information.
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11 **Here is documentation from the SSA on ITINs:**
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13 >IRS issues ITIN's to individuals who are required to have a U.S. Taxpayer Identification Number, but who do not have, and are not eligible to obtain, a Social Security Number (SSN) from the Social Security Administration (SSA).ITINs are issued regardless of immigration status because both resident and nonresident aliens may have a U.S. tax return and payment responsibilities under the Internal Revenue Code.Individuals must have a filing requirement and file a valid federal income tax return to receive an ITIN, unless they meet an exception.
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15 If a person is eligible to work in the United States, even if they are not a citizen, they can apply for and receive an SSN. It is the **employer's responsibility to verify** that all the people they have hired are eligible to work in the United States, and that means that an employee **must have a valid SSN**.
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17 //** **//
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19 **IRS Informational Guides:**
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22 ** //If you would like information on employee hiring, here is a link to the IRS website: [[Small-Businesses-&-Self-Employed/Hiring-Employees>>url:http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Hiring-Employees]]//
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25 ** //For the W-2 instructions on SSN/ITIN reporting, please view page 14 of the IRS publication: [[General Instructions for Forms W-2 and W-3>>url:https://www.irs.gov/pub/irs-pdf/iw2w3.pdf]]//
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28 ** //For additional information on ITINs and W-2s, please view page 14 of this IRS publication: [[(Circular E), Employer's Tax Guide>>url:https://www.irs.gov/pub/irs-pdf/p15.pdf]]//
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31 ** //For additional information on ITINs, here is a link to the IRS website: [[How-to-File/Individual Taxpayer Identification Number>>url:https://www.irs.gov/individuals/individual-taxpayer-identification-number]]//
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