Employee/Recipient Email Address Information (Web)

Last modified by duy n on 2025/07/15 14:26

Employee/Recipient Email Address Information

To indicate you have employees or recipients that wish to receive an eW-2/e1099 only and not receive a paper copy, here are some things to note.

  • To indicate that you do have employees/recipients that are going to receive an electronic W-2/1099 only, you must select this option in the "Company Setup", here is a screen shot of the W-2 and 1099 options.
    Note: This option automatically defaults to “No”, it must be manually changed if “Yes”.
     

https://lh7-rt.googleusercontent.com/docsz/AD_4nXfBhnLw9RndwsSzrPy0Hh-qMUmH1Ap8ZkNCpC3VrYckVyPGZflbUy6odkeLECPmCo6IU5URbnaWlPZQ5aUmp2DISQ20iZpQmsNR81XXKhROlmQsVR9zs_-j17Vth1XutjxwGDKQpg?key=LKfiEFfbO43pUWjcp3_pBA

https://lh7-rt.googleusercontent.com/docsz/AD_4nXclig4KrwSouaXrtxHx_HahGBGXZVrM73T8kd4eBN52HGfoRpZ55dmz5cZzeF7WxxegRdI0gLQTxf13Cu0JsvQq735mZE6FeLIafvsa7S_xTwu9s8vnXRSUvb66iEANrq7lnyX5Tw?key=LKfiEFfbO43pUWjcp3_pBA 

  • If your payroll software allows you to enter in your employee/recipient email address, when that information gets passed to us, we will automatically check the "Yes" option and grey out the box.Screenshot below:

https://lh7-rt.googleusercontent.com/docsz/AD_4nXcy7c2wrVhX3D-7SzWMR1f0heNHsEOT8-upd5aLw69zGCub_QqWDO5feqiad4FlGeQhry9mCMGP2Z_8lcVqZZNYrmkoEeY94o8VgxfVipuYC0TFTaF5QEAuCcaV4I_4dG-5XrB-?key=LKfiEFfbO43pUWjcp3_pBA

  • Once you have completed the "Company Setup", you will then enter into the Preparer.*
    Here you will have to make sure an email address is entered and the "Electronic Only" column has the appropriate check boxes checked.
    • To enter in an email address manually, you simply select the email address box in the appropriate row of the employee/recipient and enter it in.

https://lh7-rt.googleusercontent.com/docsz/AD_4nXfqoQu4f2LuayMb4Ftk1DqYwDugHS0ouS1co_Gj9ayxa5Qq7E6NaHLIW20qb0JW7LTth8G4wWioyEWa2LyHR6UXFUNQZYVN4O2LLk1TBolrffzPS_R9zRX3DDsRDzOo3OlafK5q1w?key=LKfiEFfbO43pUWjcp3_pBA

  • The eW-2/e1099 option is only available when choosing the complete option. The complete option includes the following services:
    • Printing and mailing of employee/recipient copies
    • ​​​​​​​​​​​​​​​​​​​​​eW-2/e1099 copies
    • ​​​​​​​​​​​​​​​​​​​​​eFiling of state copies
    • ​​​​​​​​​​​​​​​​​​​​​eFiling of federal copies
    • ​​​​​​​​​​​​​​​​​​​​​​​​​​​​eFiling of supported localities

Note: If you are not sure if your payroll software allows you to enter in employee/recipient email addresses, please contact their support department for more information.