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Wiki source code of Employee Online Access (Web)

Version 2.1 by renae g on 2025/07/15 14:33
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renae g 2.1 1 (% style="line-height:1.38; margin-top:27px; margin-bottom:8px" %)
2 = (% style="font-size: 20pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 700; font-style: normal; text-decoration: none" %)**Dashboard/Electronic Access Wizard:**(%%) =
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4 (% style="line-height:1.38" %)
5 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none; border: none; display: inline-block; overflow: hidden; width: 624px; height: 451px" %)[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXdLrFb4XfXI9T8N_VIi8lArPn4YOEP_imrg3pQS2SVwWI8L4AVAQLVa_b3zvQ4-2BO3TGmYUNAB3kdyQxREQbM12fJELPbNmEBj4LTsUJ6rM06h5aJdbdiK7y-NWjHkhKuwe_rj?key=QDm56cd0ocl0LzWblPEPDg||height="451" width="624"]]
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7 (% style="line-height:1.38" %)
8 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %)Electronic Access for W-2s: clickable for filings that have electronic access capable payees. (Currently is toggled in all cases in internal environments).
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13 (% style="line-height:1.38; margin-top:24px; margin-bottom:8px" %)
14 == (% style="font-size: 16pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %)Electronic Access Wizard:(%%) ==
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16 (% style="line-height:1.38" %)
17 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none; border: none; display: inline-block; overflow: hidden; width: 539px; height: 372px" %)[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXddJhCXCaVkRUla9A-bsGj5j-m3jwYVL0tcq4TBjOLzk7zRNBhLnxkr50UsPTIsc2xNpEW6TJ2ODOSn9dRXJHpxgnpous1didHkpauGE7_PVDe5hveTpocY9qsdu1z8MEU23X-PgQ?key=QDm56cd0ocl0LzWblPEPDg||height="372" width="539"]]
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19 (% style="line-height:1.38" %)
20 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(255, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %)*Only internal @aatrix.com or @sovos.com email addresses can have emails sent to them currently. If you need to simulate changing email addresses. You can add . (period)s in the address, and it will still get sent to the same email address.
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22 (% style="line-height:1.38" %)
23 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(255, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %)Example: kristopherlommen@gmail.com = kristopher.lommen@gmail.com
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25 (% style="line-height:1.38" %)
26 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: italic; text-decoration: none" %)//Search/Clear//(% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %): Allows for searching/filtering off of provided First/Last names.
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29 (% style="line-height:1.38" %)
30 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: italic; text-decoration: none" %)//Checkboxes//(% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %): When checked, and when “Email Access Letters” is clicked, emails will be sent to those checked payees.
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33 (% style="line-height:1.38" %)
34 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: italic; text-decoration: none" %)//Email Address Input Boxes//(% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %): The email addresses can be changed for payees on this screen. Note that the changes must be saved (Via Save Changes) in order for subsequent Email addresses to be sent.
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38 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: italic; text-decoration: none" %)//Select/Unselect All//(% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %): Selects or deselects all payees in the table
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41 (% style="line-height:1.38" %)
42 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: italic; text-decoration: none" %)//Save Changes//(% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %): Saves any and all Email Address changes made in the interface.
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45 (% style="line-height:1.38" %)
46 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: italic; text-decoration: none" %)//Email Access Letters//(% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %): Disperses email access letters to all checked payees. Note that all changes must be saved first. Emailing is currently throttled to one batch email request every 2 minutes to prevent spamming.
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49 (% style="line-height:1.38" %)
50 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: italic; text-decoration: none" %)//Debug:Force regenerate EAID records//(% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %): Temporary button that allows a simulation of an initial mode filing being resubmitted. Not useful for typical QA testing needs.
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52 (% style="line-height:1.38; margin-top:24px; margin-bottom:8px" %)
53 == (% style="font-size: 16pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %)Emailed access letter:(%%) ==
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55 (% style="line-height:1.38" %)
56 (% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none; border: none; display: inline-block; overflow: hidden; width: 604px; height: 430px" %)[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXeBm706GydJCmyjrgTpEBJB1ehzCficGElAgeQ9bU8t3oCow0DMDYA7DgTP5QhiAtSsg_lJXhFncN57lJ3hXs3IcqcRiBifU51vilrSFGQs6nOZb9lXKku7lJ1ho2uWRNhDRAIBLg?key=QDm56cd0ocl0LzWblPEPDg||height="430" width="604"]](% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %)Clicking the email address’s “HERE” will currently link the user to
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58 (% style="line-height:1.38" %)
59 [[(% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(17, 85, 204); font-weight: 400; font-style: normal; text-decoration: underline; -webkit-text-decoration-skip: none; text-decoration-skip-ink: none" %)http:~~/~~/epaptest.aatrix.com>>url:http://epaptest.aatrix.com||style="text-decoration:none"]](% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %)
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64 (% style="line-height:1.38; margin-top:27px; margin-bottom:8px" %)
65 = (% style="font-size: 20pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 700; font-style: normal; text-decoration: none" %)**EAP Website **(%%) =
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68 (% style="line-height:1.38" %)
69 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)Accessing the EPAP site:
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71 (% style="line-height:1.38" %)
72 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)As of 11-07-2024, the EPAP site can be accessed at (%%)[[(% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(17, 85, 204); font-weight: 400; font-style: normal; text-decoration: underline; -webkit-text-decoration-skip: none; text-decoration-skip-ink: none" %)http:~~/~~/epaptest.aatrix.com>>url:http://epaptest.aatrix.com||style="text-decoration:none"]](% style="font-size: 11pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(0, 0, 0); font-weight: 400; font-style: normal; text-decoration: none" %)
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76 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none; border: none; display: inline-block; overflow: hidden; width: 624px; height: 463px" %)[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXe5vQzYlb6Ab8ANsbe7LLcCGm5nBkJgtslCOwVI-Lp6HGhAjTytpj-eu2lxPy7JmWsbaku2bef2tU5uNn_r37Pj_io40OR8FoQKiflPVTvurLTC-EsvCShIxtufzkA_WOR72bNN?key=QDm56cd0ocl0LzWblPEPDg||height="463" width="624"]]
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79 (% style="line-height:1.38" %)
80 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 700; font-style: normal; text-decoration: none" %)**Email Address: **(% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)the email addressed type in the Electronic Wizard column
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82 (% style="line-height:1.38" %)
83 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 700; font-style: normal; text-decoration: none" %)**Password: **(% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)the TIN (SSN/EIN) associated with the payee (Employee/Recipient)
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86 (% style="line-height:1.38" %)
87 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)After successful login, an email with a one-time access code will be sent:
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91 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none; border: none; display: inline-block; overflow: hidden; width: 624px; height: 459px" %)[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXem_Xz5QCfJOSFCfpOL6D8uWQ7_ebkMMUTfVp-LvxvIPHTFrlXVOTF2yC4GZCV_3kMvgxat4fMF2iwL5eJC2LySzIEm05J660rzZG8mkDQxKDQo8yog-e7D4VbTLxB8gSbW63NwyA?key=QDm56cd0ocl0LzWblPEPDg||height="459" width="624"]]
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95 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)Type the Access Code into the box from the previous step:
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99 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none; border: none; display: inline-block; overflow: hidden; width: 624px; height: 483px" %)[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXdh4in852qtsFlT7N7f9It0ELajyik9j-ik-XVbcM6CPMzvLSqA8LDu3p-8_M4q4FPYGsrNGfHZb5koSRfUpT9ctJRxSr6zkx74rqXss3Q8tTaKBR07TmzxsIy-bqSqfPKAF32k?key=QDm56cd0ocl0LzWblPEPDg||height="483" width="624"]]
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104 (% style="line-height:1.38" %)
105 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none; border: none; display: inline-block; overflow: hidden; width: 624px; height: 496px" %)[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXd6WYCjiQk8AKWMj2eyeoF5ViHJ0StPGpXbOg0VWLK1cJyr3DHuly0wB4NIO5vkSxc4BLzOwRWxO3rHBk4ZkNNzNSc5_15-0IkfClAOjPbI0Rb2EdeIJpxxB9Nqb4urVWWfKoz54g?key=QDm56cd0ocl0LzWblPEPDg||height="496" width="624"]]
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109 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)A few notes on this screen:
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111 * (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)Only the most recent form for a given EIN/year will show up for the payee in this list.
112 ** (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)For example, let’s say employee Kyle Hendrickson belongs to a company called “Aatrix Software” for EIN 11-222222. If the preparer for Aatrix Software files corrections a couple times, they’ll have three AFIDs: 10001, 10002, and 10003. In the list, only the W2 for AFID 10003 will show up. The PDFs for 10001 and 10002 will be under under the “Previous Forms” section.
113 * (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)The page will timeout with inactivity and redirect the user to the login page. The current timeout is 15 minutes.
114 * (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)The “View” and “Save” links are not guaranteed to work as described in the image. The website will (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: italic; text-decoration: none" %)//try //(% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)to display the PDF in the browser when they click the “View” button and will (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: italic; text-decoration: none" %)//try //(% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)to force a download with the “Save” button is clicked, but sometimes browsers will override this behavior. For example, on a mobile phone, the “View” link might actually open an external app (like a PDF viewer) instead of opening it a new tab in the browser.
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118 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)Beneath the list of forms, you’ll also see a list of notices. You should only see notices corresponding to the types of forms the user has available to them:
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121 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none; border: none; display: inline-block; overflow: hidden; width: 624px; height: 267px" %)[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXdiemsetQ2YKHDJLbeXL1Q1skyMsjYvGPqkS4df6HgTWZEFMJseo7ZCxtLw0V0wdS31H9-zSs2dXh0gNjVmwMfyNnvjeAUfcrkPnCmQroxgtyS6emXArhaY7fIiIg2ByCel5qM8?key=QDm56cd0ocl0LzWblPEPDg||height="267" width="624"]]
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124 (% style="line-height:1.38" %)
125 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none" %)Finally, if the user has multiple years worth of filings, you’ll see a block - like the one from a couple steps ago - for each previous year:
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128 (% style="line-height:1.38" %)
129 (% style="font-size: 11.5pt; font-variant: normal; white-space: pre-wrap; font-family: Arial, sans-serif; color: rgb(29, 28, 29); background-color: rgb(255, 255, 255); font-weight: 400; font-style: normal; text-decoration: none; border: none; display: inline-block; overflow: hidden; width: 624px; height: 461px" %)[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXde2mB_HU-NGqbHLzI4FpFPfIaAxY6InNnm5oAEgdxd4N7mARDAxsz4vZIPRXy6x3azVsJyAOXIbqd9EtJMyQYxeMUjU89gciUZkG5k3fH7PkZr6buezxGLbiRXGN1e49Y3m4EYCw?key=QDm56cd0ocl0LzWblPEPDg||height="461" width="624"]]
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