Wiki source code of Invalid SSN Error in the W-2 Preparer (Web)
Last modified by renae g on 2025/09/03 13:46
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2.1 | 1 | (% style="line-height:1.32; background-color:#ffffff; margin-top:11px; padding:0pt 0pt 8pt 0pt" %) |
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3.1 | 2 | ====== (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**Aatrix cannot process W-2s with an invalid SSN (Social Security Number) and will display the following error.**(%%) ====== |
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3.1 | 5 | (% style="border:none; color:#003f43; display:inline-block; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; height:243px; overflow:hidden; text-decoration:none; white-space:pre-wrap; width:221px" %)**[[image:https://lh7-rt.googleusercontent.com/docsz/AD_4nXf_Xt4M89CH-1akpkVZg5h451tI65TJXEFdUQKxyDMl-NuEaqS0kuB36M2QKJ1hYc0F47rZk5shrnxDbICQ2IkH2wft4KCOZzpfuzVh13Ry7sYSC5tStuOsJE9G33kQ65ktqmT4NA?key=9vkkcYT0MhEkBfysdEw30g||height="243" width="221"]]** |
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3.1 | 8 | ====== (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)If an employee has a nine-digit number, formatted like an SSN, that starts with the number(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)** 9**(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %) and has a range of numbers from (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**50-65**(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %), (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**70-88**(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %), (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**90-92**(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %), and (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**94-99**(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %) for the fourth and fifth digit, that number is called an (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**ITIN (Individual Taxpayer Identification Number)**(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %). (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**(i.e. 9NN-7N-NNNN). **(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)Do not use an ITIN in place of an SSN on Form W-2.(%%) ====== |
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3.1 | 11 | ====== (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)To proceed with these individuals in the W2 Preparer, zeros (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**(000-00-0000)**(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %) must be used in the SSN field. Once the employee receives their SSN, the employer must file Form W-2c with the corrected information.(%%) ====== |
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3.1 | 14 | ====== (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**Here is documentation from the SSA on ITINs:**(%%) ====== |
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3.1 | 17 | (% style="background-color:#ffffff; color:#222222; font-family:Arial,sans-serif; font-size:13pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %) |
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3.1 | 20 | ====== (% style="color:#003f43; font-family:Arial,sans-serif; font-size:8.5pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)IRS issues ITIN's to individuals who are required to have a U.S. Taxpayer Identification Number, but who do not have, and are not eligible to obtain, a Social Security Number (SSN) from the Social Security Administration (SSA).ITINs are issued regardless of immigration status because both resident and nonresident aliens may have a U.S. tax return and payment responsibilities under the Internal Revenue Code.Individuals must have a filing requirement and file a valid federal income tax return to receive an ITIN, unless they meet an exception.(%%) ====== |
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| 22 | (% style="line-height:1.32; background-color:#ffffff; padding:0pt 0pt 8pt 0pt" %) | ||
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3.1 | 23 | ====== (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)If a person is eligible to work in the United States, even if they are not a citizen, they can apply for and receive an SSN. It is the (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**employer's responsibility to verify**(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %) that all the people they have hired are eligible to work in the United States, and that means that an employee (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**must have a valid SSN**(% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %).(%%) ====== |
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3.1 | 26 | ====== (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:italic; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**// //**(%%) ====== |
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| 28 | (% style="line-height:1.32; background-color:#ffffff; margin-bottom:11px" %) | ||
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3.1 | 29 | ====== (% style="color:#003f43; font-family:Arial,sans-serif; font-size:9pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**IRS Informational Guides:**(%%) ====== |
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3.1 | 31 | * (% style="color:#003f43; font-family:Arial,sans-serif; font-size:8.5pt; font-style:italic; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)//If you would like information on employee hiring, here is a link to the IRS website: //(%%)[[(% style="color:#f47820; font-family:Arial,sans-serif; font-size:8.5pt; font-style:italic; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)//Small-Businesses-&-Self-Employed/Hiring-Employees//>>url:http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Hiring-Employees||style="text-decoration:none"]] |
| 32 | * (% style="color:#003f43; font-family:Arial,sans-serif; font-size:8.5pt; font-style:italic; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)//For the W-2 instructions on SSN/ITIN reporting, please view page 14 of the IRS publication: //(%%)[[(% style="color:#f47820; font-family:Arial,sans-serif; font-size:8.5pt; font-style:italic; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)//General Instructions for Forms W-2 and W-3//>>url:https://www.irs.gov/pub/irs-pdf/iw2w3.pdf||style="text-decoration:none"]] | ||
| 33 | * (% style="color:#003f43; font-family:Arial,sans-serif; font-size:8.5pt; font-style:italic; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)//For additional information on ITINs and W-2s, please view page 14 of this IRS publication: //(%%)[[(% style="color:#f47820; font-family:Arial,sans-serif; font-size:8.5pt; font-style:italic; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)//(Circular E), Employer's Tax Guide//>>url:https://www.irs.gov/pub/irs-pdf/p15.pdf||style="text-decoration:none"]] | ||
| 34 | * (% style="color:#003f43; font-family:Arial,sans-serif; font-size:8.5pt; font-style:italic; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)//For additional information on ITINs, here is a link to the IRS website: //(%%)[[(% style="color:#f47820; font-family:Arial,sans-serif; font-size:8.5pt; font-style:italic; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)//How-to-File/Individual Taxpayer Identification Number//>>url:https://www.irs.gov/individuals/individual-taxpayer-identification-number||style="text-decoration:none"]](%%) | ||
| 35 | (% style="color:#222222; font-family:Arial,sans-serif; font-size:10.5pt; font-style:normal; font-variant:normal; font-weight:700; text-decoration:none; white-space:pre-wrap" %)**Additional Information:**(%%) | ||
| 36 | [[(% style="color:#f47820; font-family:Arial,sans-serif; font-size:10.5pt; font-style:normal; font-variant:normal; font-weight:400; text-decoration:none; white-space:pre-wrap" %)Social Security Number Information>>doc:Windows.U\.S\..Standard Filing Questions ».Processing & Forms Introduction.Social Security Number Information.WebHome||style="text-decoration:none"]] | ||
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