Foreign Employees (Web)

Last modified by renae g on 2025/07/15 14:28
If you have employees with foreign addresses, you can print or eFile their W-2s using the W-2 Preparer.
Follow these steps:
  • Enter the W-2 Preparer from the Forms Selection screen. Select the W-2 form listed and select to process the report.
    Note: Please note the process option may vary depending on your payroll software. 
  • Complete the Company Setup.
  • Continue to the W-2 Preparer.
  • The employee data will then populate into the Preparer for editing and review.
  • Start by clicking on the Country Code to adjust to any foreign country.

https://lh7-rt.googleusercontent.com/docsz/AD_4nXfo2etDgkoQuA0tHHolwErahtHA2ofwxNRndwmsBPMnW8eFNlARUI9L9A4pfboKfq2vesXIkVS9AfPsYbTBtz085ufDQYAMD_-1s294GRgOVQCSGvCAK4X29dfEaq2uTsGxXLviNQ?key=nDtxEpqs43Wa4SCRktJGrw

  • Next, click on State/Providence to select the required location.
  • Note:  Only CA and US come with a prepopulated Providence selection window. All other countries will be required to type out the State/Providence.

https://lh7-rt.googleusercontent.com/docsz/AD_4nXdJpp6BMGnIHEevaWN_g6nTL3PcOwI5X5PViwiVmE9x7BxkIic0FaOHa89X5ksAmD0Lj_pc_7LwYWrGZE-Z9YA9tN6I9qIlxWNT_DhDEH_zc5XNSxVUWp9WS9t5yOuc1A6cbpylhA?key=nDtxEpqs43Wa4SCRktJGrw

  • The following rules apply when entering foreign addresses for applicable employees: *
    ​​​​​​​Country Code must be selected from the drop-down menu.
    • ​​​​​​​​​​​​​​​​​​​​​State/Province cannot be blank.
    • ​​​​​​​​​​​​​​​​​​​​​Zip/Postal Code can not be blank and must use the correct format.
    • ​​​​​​​​​​​​​​​​​​​​​Address Line 1 can not be blank.
    • ​​​​​​​​​​​​​​​​​​​​​​​​​​​​City can not be blank.
Once the information has been verified, continue through the W-2 Preparer. The W-2 forms will then be displayed for final review utilizing the data provided.