Changes for page Payroll Liability/Expense account changes in Quickbooks

Last modified by Peytience S on 2023/10/31 14:22

From version 3.1

edited by Peytience S
on 2023/10/31 14:22

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To version 1.1

edited by christie w
on 2023/02/06 21:52

Change comment: There is no comment for this version

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--XWiki.peytiences
++XWiki.christiew

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  If you have made changes to the accounts that payroll posts to in Quickbooks:
--* you will need to **export a new Chart of Account List** to the payroll program and;
--* **change the link for items** posted into that account.
++*
++** you will need to **export a new Chart of Account List** to the payroll program and;
++*
++** **change the link for items** posted into that account.
++
++
  ----
  **First, Export Chart of Accounts (COA) from Quickbooks:**
--* In your Quickbooks, program go to the **"File"** menu and select **"Export"**, List to IIF files.
--* Choose **"Chart of Accounts"** and click **"OK"**.
--* In the next window, enter **COA** for the **"Save As"** and save it to the desktop.
++*
++** In your Quickbooks, program go to the **"File"** menu and select **"Export"**, List to IIF files.
--**Once you have it saved, go into your Aatrix Payroll program and import your COA:**
++*
++** Choose **"Chart of Accounts"** and click **"OK"**.
--**~ **
++*
++** In the next window, enter **COA** for the **"Save As"** and save it to the desktop.
--* From the main **"Payroll Navigator"** screen, click on **"Quickbooks Links"**.
--* Click on the arrow to the left of **"Designate Account Links"** to expand the bottom of the window.
--* Click on the **"Import Chart of Accounts"** button and in the window that opens, navigate to your desktop, **select the COA.IIF file** you saved there and click **"Open"**.
--[[image:https://www.aatrix.com/files/6414/3836/3875/PR_Liab-Exp_Changes_QB_01_NEW.png||alt="Learn more about what you must do when you made account changes in Quickbooks." height="474" width="1390"]]
++**Once you have it saved, go into your Aatrix Payroll program and import your COA:**
++**~ **
--* In the **"Existing Links"**, list select the link you wish to change the account to which it posts to and click the **"Unlink"** button to the right.
--* In box **1 - Payroll Variables**, select the appropriate payroll item.
--* In box **2 - Chart of Accounts**, select the proper account for the items to post to.
--* In box **3 - Entry Type**, select Credit or Debit
--** **HINTS:**
--Items posting to a **Liability Account** are always a **Credit**.
--Items posting to an** Expense Account** are always a **Debit**.
--* In box 4, select** "Link"** and it will be the last link at the bottom of the **"Existing Links"** box.
++*
++** From the main **"Payroll Navigator"** screen, click on **"Quickbooks Links"**.
--[[image:https://www.aatrix.com/files/7214/2360/5925/Payroll_Liability-Expense_Account_Changes_in_Quickbooks_02.png||alt="Learn more about what you must do when you made account changes in Quickbooks." height="436" width="601"]]
++*
++** Click on the arrow to the left of **"Designate Account Links"** to expand the bottom of the window.
------
++*
++** Click on the **"Import Chart of Accounts"** button and in the window that opens, navigate to your desktop, **select the COA.IIF file** you saved there and click **"Open"**.
--== Related Pages: ==
--=== [[Changing the Bank Account Payroll Checks are posted to>>doc:Mac.PostingLinking Payroll to Quickbooks .Linking Payroll To Quickbooks.Changing the Bank Account Payroll Checks are posted to.WebHome]] ===
++[[image:https://www.aatrix.com/files/6414/3836/3875/PR_Liab-Exp_Changes_QB_01_NEW.png||alt="Learn more about what you must do when you made account changes in Quickbooks." height="474" width="1390"]]
--Learn how to change bank account payroll checks to post to a new one.
++*
++** In the **"Existing Links"**, list select the link you wish to change the account to which it posts to and click the **"Unlink"** button to the right.
--=== [[Required Accounts in Quickbooks>>doc:Mac.PostingLinking Payroll to Quickbooks .Linking Payroll To Quickbooks.Required Accounts in Quickbooks.WebHome]] ===
++*
++** In box **1 - Payroll Variables**, select the appropriate payroll item.
--Learn about the required accounts needed to be set up with Quickbooks for payroll to post properly.
++*
++** In box **2 - Chart of Accounts**, select the proper account for the items to post to.
++*
++** In box **3 - Entry Type**, select Credit or Debit
++
++*** **HINTS:**
++Items posting to a **Liability Account** are always a **Credit**.
++Items posting to an** Expense Account** are always a **Debit**.
--=== [[Linking a New Payroll Item>>doc:Mac.PostingLinking Payroll to Quickbooks .Linking Payroll To Quickbooks.Linking a New Payroll Item.WebHome]] ===
++*
++** In box 4, select** "Link"** and it will be the last link at the bottom of the **"Existing Links"** box.
--Learn how to set up a new payroll item in the Aatrix Payroll Series.
--
--=== [[Updated Quickbooks; Setting Aatrix Payroll program with it.>>doc:Mac.PostingLinking Payroll to Quickbooks .Linking Payroll To Quickbooks.Updated Quickbooks; Setting Aatrix Payroll program with it\..WebHome]] ===
--
--FAQ: I have updated my version of Quickbooks, how do I set it to open my Aatrix Payroll program?
--
--
--=== [[Reviewing Links>>doc:Mac.PostingLinking Payroll to Quickbooks .Linking Payroll To Quickbooks.Reviewing Links.WebHome]] ===
--
--FAQ: Is there a report showing all of my links I can pull up to review?
++[[image:https://www.aatrix.com/files/7214/2360/5925/Payroll_Liability-Expense_Account_Changes_in_Quickbooks_02.png||alt="Learn more about what you must do when you made account changes in Quickbooks." height="436" width="601"]]