Last modified by Peytience S on 2023/10/31 14:22
From version 2.1
edited by Peytience S
on 2023/05/03 17:37
Change comment: There is no comment for this version
To version 1.1
edited by christie w
on 2023/02/06 21:52
Change comment: There is no comment for this version

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1 -XWiki.peytiences
1 +XWiki.christiew
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1 1  If you have made changes to the accounts that payroll posts to in Quickbooks:
2 2  
3 -* you will need to **export a new Chart of Account List** to the payroll program and;
4 -* **change the link for items** posted into that account.
3 +*
4 +** you will need to **export a new Chart of Account List** to the payroll program and;
5 5  
6 +*
7 +** **change the link for items** posted into that account.
8 +
9 +
6 6  ----
7 7  
8 8  
9 9  **First, Export Chart of Accounts (COA) from Quickbooks:**
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11 -* In your Quickbooks, program go to the **"File"** menu and select **"Export"**, List to IIF files.
12 -* Choose **"Chart of Accounts"** and click **"OK"**.
13 -* In the next window, enter **COA** for the **"Save As"** and save it to the desktop.
15 +*
16 +** In your Quickbooks, program go to the **"File"** menu and select **"Export"**, List to IIF files.
14 14  
18 +*
19 +** Choose **"Chart of Accounts"** and click **"OK"**.
20 +
21 +*
22 +** In the next window, enter **COA** for the **"Save As"** and save it to the desktop.
23 +
24 +
15 15  **Once you have it saved, go into your Aatrix Payroll program and import your COA:**
16 16  
17 17  **~ **
18 18  
19 -* From the main **"Payroll Navigator"** screen, click on **"Quickbooks Links"**.
20 -* Click on the arrow to the left of **"Designate Account Links"** to expand the bottom of the window.
21 -* Click on the **"Import Chart of Accounts"** button and in the window that opens, navigate to your desktop, **select the COA.IIF file** you saved there and click **"Open"**.
29 +*
30 +** From the main **"Payroll Navigator"** screen, click on **"Quickbooks Links"**.
22 22  
32 +*
33 +** Click on the arrow to the left of **"Designate Account Links"** to expand the bottom of the window.
34 +
35 +*
36 +** Click on the **"Import Chart of Accounts"** button and in the window that opens, navigate to your desktop, **select the COA.IIF file** you saved there and click **"Open"**.
37 +
38 +
23 23  [[image:https://www.aatrix.com/files/6414/3836/3875/PR_Liab-Exp_Changes_QB_01_NEW.png||alt="Learn more about what you must do when you made account changes in Quickbooks." height="474" width="1390"]]
24 24  
25 25  
26 -* In the **"Existing Links"**, list select the link you wish to change the account to which it posts to and click the **"Unlink"** button to the right.
27 -* In box **1 - Payroll Variables**, select the appropriate payroll item.
28 -* In box **2 - Chart of Accounts**, select the proper account for the items to post to.
29 -* In box **3 - Entry Type**, select Credit or Debit
30 -** **HINTS:** 
42 +*
43 +** In the **"Existing Links"**, list select the link you wish to change the account to which it posts to and click the **"Unlink"** button to the right.
44 +
45 +*
46 +** In box **1 - Payroll Variables**, select the appropriate payroll item.
47 +
48 +*
49 +** In box **2 - Chart of Accounts**, select the proper account for the items to post to.
50 +
51 +*
52 +** In box **3 - Entry Type**, select Credit or Debit
53 +
54 +*** **HINTS:** 
31 31  Items posting to a **Liability Account** are always a **Credit**.
32 32  Items posting to an** Expense Account** are always a **Debit**.
33 -* In box 4, select** "Link"** and it will be the last link at the bottom of the **"Existing Links"** box.
34 34  
58 +*
59 +** In box 4, select** "Link"** and it will be the last link at the bottom of the **"Existing Links"** box.
60 +
61 +
35 35  [[image:https://www.aatrix.com/files/7214/2360/5925/Payroll_Liability-Expense_Account_Changes_in_Quickbooks_02.png||alt="Learn more about what you must do when you made account changes in Quickbooks." height="436" width="601"]]