Last modified by Peytience S on 2023/10/31 14:22
From version 1.1
edited by christie w
on 2023/02/06 21:52
Change comment: There is no comment for this version
To version 2.1
edited by Peytience S
on 2023/05/03 17:37
Change comment: There is no comment for this version

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1 -XWiki.christiew
1 +XWiki.peytiences
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1 1  If you have made changes to the accounts that payroll posts to in Quickbooks:
2 2  
3 -*
4 -** you will need to **export a new Chart of Account List** to the payroll program and;
3 +* you will need to **export a new Chart of Account List** to the payroll program and;
4 +* **change the link for items** posted into that account.
5 5  
6 -*
7 -** **change the link for items** posted into that account.
8 -
9 -
10 10  ----
11 11  
12 12  
13 13  **First, Export Chart of Accounts (COA) from Quickbooks:**
14 14  
15 -*
16 -** In your Quickbooks, program go to the **"File"** menu and select **"Export"**, List to IIF files.
11 +* In your Quickbooks, program go to the **"File"** menu and select **"Export"**, List to IIF files.
12 +* Choose **"Chart of Accounts"** and click **"OK"**.
13 +* In the next window, enter **COA** for the **"Save As"** and save it to the desktop.
17 17  
18 -*
19 -** Choose **"Chart of Accounts"** and click **"OK"**.
20 -
21 -*
22 -** In the next window, enter **COA** for the **"Save As"** and save it to the desktop.
23 -
24 -
25 25  **Once you have it saved, go into your Aatrix Payroll program and import your COA:**
26 26  
27 27  **~ **
28 28  
29 -*
30 -** From the main **"Payroll Navigator"** screen, click on **"Quickbooks Links"**.
19 +* From the main **"Payroll Navigator"** screen, click on **"Quickbooks Links"**.
20 +* Click on the arrow to the left of **"Designate Account Links"** to expand the bottom of the window.
21 +* Click on the **"Import Chart of Accounts"** button and in the window that opens, navigate to your desktop, **select the COA.IIF file** you saved there and click **"Open"**.
31 31  
32 -*
33 -** Click on the arrow to the left of **"Designate Account Links"** to expand the bottom of the window.
34 -
35 -*
36 -** Click on the **"Import Chart of Accounts"** button and in the window that opens, navigate to your desktop, **select the COA.IIF file** you saved there and click **"Open"**.
37 -
38 -
39 39  [[image:https://www.aatrix.com/files/6414/3836/3875/PR_Liab-Exp_Changes_QB_01_NEW.png||alt="Learn more about what you must do when you made account changes in Quickbooks." height="474" width="1390"]]
40 40  
41 41  
42 -*
43 -** In the **"Existing Links"**, list select the link you wish to change the account to which it posts to and click the **"Unlink"** button to the right.
44 -
45 -*
46 -** In box **1 - Payroll Variables**, select the appropriate payroll item.
47 -
48 -*
49 -** In box **2 - Chart of Accounts**, select the proper account for the items to post to.
50 -
51 -*
52 -** In box **3 - Entry Type**, select Credit or Debit
53 -
54 -*** **HINTS:** 
26 +* In the **"Existing Links"**, list select the link you wish to change the account to which it posts to and click the **"Unlink"** button to the right.
27 +* In box **1 - Payroll Variables**, select the appropriate payroll item.
28 +* In box **2 - Chart of Accounts**, select the proper account for the items to post to.
29 +* In box **3 - Entry Type**, select Credit or Debit
30 +** **HINTS:** 
55 55  Items posting to a **Liability Account** are always a **Credit**.
56 56  Items posting to an** Expense Account** are always a **Debit**.
33 +* In box 4, select** "Link"** and it will be the last link at the bottom of the **"Existing Links"** box.
57 57  
58 -*
59 -** In box 4, select** "Link"** and it will be the last link at the bottom of the **"Existing Links"** box.
60 -
61 -
62 62  [[image:https://www.aatrix.com/files/7214/2360/5925/Payroll_Liability-Expense_Account_Changes_in_Quickbooks_02.png||alt="Learn more about what you must do when you made account changes in Quickbooks." height="436" width="601"]]