Payroll Liability/Expense account changes in Quickbooks

Last modified by Peytience S on 2023/10/31 14:22

If you have made changes to the accounts that payroll posts to in Quickbooks:

you will need to export a new Chart of Account List to the payroll program and;
change the link for items posted into that account.

First, Export Chart of Accounts (COA) from Quickbooks:

In your Quickbooks, program go to the "File" menu and select "Export", List to IIF files.
Choose "Chart of Accounts" and click "OK".
In the next window, enter COA for the "Save As" and save it to the desktop.

Once you have it saved, go into your Aatrix Payroll program and import your COA:

From the main "Payroll Navigator" screen, click on "Quickbooks Links".
Click on the arrow to the left of "Designate Account Links" to expand the bottom of the window.
Click on the "Import Chart of Accounts" button and in the window that opens, navigate to your desktop, select the COA.IIF file you saved there and click "Open".

Learn more about what you must do when you made account changes in Quickbooks.

In the "Existing Links", list select the link you wish to change the account to which it posts to and click the "Unlink" button to the right.
In box 1 - Payroll Variables, select the appropriate payroll item.
In box 2 - Chart of Accounts, select the proper account for the items to post to.
In box 3 - Entry Type, select Credit or Debit
- HINTS:
  Items posting to a Liability Account are always a Credit.
  Items posting to an Expense Account are always a Debit.
In box 4, select "Link" and it will be the last link at the bottom of the "Existing Links" box.