Last modified by Peytience S on 2023/10/31 14:04
From version 2.1
edited by Peytience S
on 2023/05/03 17:36
Change comment: There is no comment for this version
To version 1.1
edited by christie w
on 2023/02/06 21:50
Change comment: There is no comment for this version

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1 -XWiki.peytiences
1 +XWiki.christiew
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4 4  
5 5  In Quickbooks, pull up your **Chart of Account List** and **verify** that you have the proper account set up to track the new item in.
6 6  
7 -* **Deductions** are linked to an account set up as **"Type: Other Current Liability".** This tracks the amount due for deductions.
8 -* **Income Items **are linked to an **Expense account.** This track the expense for items that make up Gross Pay.
9 -* **Company Paid Items **are linked to an **Expense** **Account** **and also** linked to an account set up as **"Type: Other Current Liability"**. This tracks the expense for the items paid by the company and also tracks the amount due for them.
7 +*
8 +** **Deductions** are linked to an account set up as **"Type: Other Current Liability".** This tracks the amount due for deductions.
10 10  
10 +*
11 +** **Income Items **are linked to an **Expense account.** This track the expense for items that make up Gross Pay.
12 +
13 +*
14 +** **Company Paid Items **are linked to an **Expense** **Account** **and also** linked to an account set up as **"Type: Other Current Liability"**. This tracks the expense for the items paid by the company and also tracks the amount due for them.
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11 11  === **Exporting/Importing your Chart of Accounts:** ===
12 12  
13 13  * If you needed to set up accounts in Quickbooks for the items to post to you will need to **Export your Chart of Accounts (COA) from Quickbooks**:
14 14  
15 -* In **Quickbooks, **go to the **"File" **menu and select **"Export".**
16 -* Choose **List to IIF files.**
17 -* In the next box, select **"Chart of Accounts"** and click **"OK"**.
18 -* Enter **COA** for the** "Save As"** and be sure to save it to your Desktop and export the information.
21 +*
22 +** In **Quickbooks, **go to the **"File" **menu and select **"Export".**
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24 +*
25 +** Choose **List to IIF files.**
26 +
27 +*
28 +** In the next box, select **"Chart of Accounts"** and click **"OK"**.
29 +
30 +*
31 +** Enter **COA** for the** "Save As"** and be sure to save it to your Desktop and export the information.
32 +
33 +
19 19  * **To Import your Chart of Accounts (COA) into your Payroll Program:**
20 20  
21 -* In your payroll program, from the main **"Payroll Navigator"** screen, click on **"Quickbooks Links"** button to the right across the bottom of the window.
22 -* Click on the arrow to the left of **"Designate Account Links"** to expand the bottom of the window.
23 -* Click on the** "Import Chart of Accounts"** button and in the window that opens, navigate to your desktop, select the **"COA.IIF"** file you saved there and click **"Open"** to import the new Chart of Account list.
36 +*
37 +** In your payroll program, from the main **"Payroll Navigator"** screen, click on **"Quickbooks Links"** button to the right across the bottom of the window.
24 24  
39 +*
40 +** Click on the arrow to the left of **"Designate Account Links"** to expand the bottom of the window.
41 +
42 +*
43 +** Click on the** "Import Chart of Accounts"** button and in the window that opens, navigate to your desktop, select the **"COA.IIF"** file you saved there and click **"Open"** to import the new Chart of Account list.
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25 25  [[image:https://www.aatrix.com/files/9614/2360/5922/Linking_a_New_Payroll_Item_01.png||alt="Learn how to set up a new payroll item in the Aatrix Payroll Series." height="447" width="619"]]
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27 27  
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29 29  
30 30  === **To Link the New Item to Quickbooks:** ===
31 31  
32 -* In **1 - Payroll Variables** box, select the new Payroll Item you created.
33 -* In **2 - Chart of Accounts** box, select the account to track the new Payroll Item In.
34 -* Select the proper **"Entry Type" **to the left and click the **Link** button in number 4. The link will be added to the bottom of the **Existing Link** list.
53 +*
54 +** In **1 - Payroll Variables** box, select the new Payroll Item you created.
35 35  
56 +*
57 +** In **2 - Chart of Accounts** box, select the account to track the new Payroll Item In.
58 +
59 +*
60 +** Select the proper **"Entry Type" **to the left and click the **Link** button in number 4. The link will be added to the bottom of the **Existing Link** list.
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62 +
36 36  [[image:https://www.aatrix.com/files/5714/2360/5923/Linking_a_New_Payroll_Item_02.png||alt="Learn how to set up a new payroll item in the Aatrix Payroll Series." height="457" width="631"]]